Automated document capture is an essential tool for companies handling high volumes of incoming documents and data. While manual processing of this information has long been the standard across most industries, this has proven to be problematic, especially in the age of automation. Manually reading and keying in data from different documents and forms is tedious, time-consuming and often leads to entry mistakes, which can cost your business dearly in lost revenue, wasted labor and long-term strategic miscalculations. As a whole, manual document processing simply isn't an efficient way of handling data processing for large organizations.
Automatic data capture is the solution to the issues that come along with manual document processing. With automated data capture, organizations can avoid all of these dilemmas, improving your data management accuracy and efficiency while also reducing costs.
While switching from manual to digital processes is a daunting task for many businesses, the return on investment is significant, primarily due to the problematic nature of manual document management. There are numerous risks associated with manual document management, from document loss and data entry errors to costly labor investments. Automated document capture solutions can help alleviate these issues and more, offering the following advantages:
Automated document input workflows produce quick, measurable ROI for any organization, but Artsyl can help take these benefits a step further with docAlpha.
Artsyl's automated document and data capture platform, docAlpha, enables your business to reduce your manual data entry and save your time and money more effectively than other document capture solutions.
The docAlpha Digital Transformation Platform and Smart Process Application from Artsyl is the company's flagship product, providing a platform that allows organizations to intelligently extract data from your existing files. docAlpha automatically captures, classifies and organizes large volumes of fixed, structured and semi-structured documents, extracting all useful data before validating it against your business rules and sending it off for approval.
docAlpha's highly integrative system can create or append business records in your business' document management systems, accounting systems, databases and other back-end functions. Whether you're using an ERP, CRM, ECM or similar business application, docAlpha can work with it to reduce your manual processes even further.
With docAlpha's document workflow automation system for data extraction from Artsyl, you can:
Sorting through large volumes of electronic correspondence and manually keying in data from different documents and forms is tedious and time-consuming process that can be automated with Automatic Document and Data Capture solutions.
Document capture solutions can automate the sorting, classifying and handling of scanned paper and digital documents that are submitted in various formats, through multiple channels. As a result, companies don’t have to waste staff time and effort monitoring email inboxes, FTP sites, fax machines or other channels. Automated document classification capabilities allows for the automatic identification of specific document types, such as purchase orders, invoices, sales orders, etc, and the automatic handling of these documents for review, approval and further handling.
With an automated data capture system, companies can reduce costs, improve accuracy, and increasing the speed of document capture and data entry.
Artsyl automated document indexing software and data capture platform automates data entry, minimizing errors due to the manual re-keying of information.
Whether your documents are fixed, semi-structured or unstructured, the extraction of data contained in them can be automated to greatly reduce data entry efforts.
Artsyl’s docAlpha is a fully automatic distributed document and data capture solution with advanced document classification. With docAlpha, your staff can automatically capture, interpret and transfer information from fixed, structured, and semi-structured forms into document management systems, accounting systems, databases and other back-end systems.
It is an ideal solution for capturing your mission-critical data from any document type such as invoices, purchase orders, medical claims and other. It dramatically reduces data entry costs by providing automated classification, document splitting and assembly as well as data extraction.
While automated document solutions have been available to companies for decades, today’s industry-leading solutions leverage intelligent process automation technology to minimize IT and implementation overhead and to ensure that any solution is flexible enough to adapt as business conditions change.
Intelligent Process Automation solutions for document classification and data capture are provided with a set of rules and configurations to handle 80%+ of document types out of the box. If exceptions are encountered, documents can be routed to a human staff member for further input/validation as part of the process. By taking advantage of machine learning tools, any input from a human operator is recorded and added to the system’s knowledgebase, so it can handle the same kinds of information automatically the next time it encounters a similar scenario.
As a result, rather than relying on your IT staff or a developer to adjust the system, your knowledge workers and subject matter experts can train the system on the fly.
Artsyl focuses on delivering smart process technology products and solutions to businesses of all sizes and types, automating routine business processes so companies can achieve greater efficiency, visibility and auditability in your daily processes. By capturing, organizing and leveraging your data with intelligent automation solutions, Artsyl's solutions allow you to cost-effectively automate your business processes, then letting your data work for you.
Ready to achieve more in your invoice and AP processes? Contact Artsyl today to learn more about our automated accounts payable systems and how you can get started.